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Advantages of written communication over oral communicationBY: Deena David | Category: Self Improvement | Post Date: 2009-10-10
Communication is a very important part of all our lives. Communication helps us to get along with people around us. It helps us in getting a job. It helps us to do our work completely. If a person does not communicate at work, then the person might even lose the job. A lot of importance is attached to communication skills when a person starts in a job.
There are many different types of communication. These depend on the levels of people and also where the communication is happening. The simplest types of communication are oral and written communication. Each of these types have their own advantages and also disadvantages. The most important advantages of written communication are listed in this article.
The advantages of written communication:
1. There is a record of the communication:
This is one of the most important advantages of written communication. All formal and official communication should be in a written format for the person who communicated and the one who got the communication from getting into problems. When two people communicate orally, they may forget that they had a conversation. This can lead to various kinds of strife. In written communication, all the aspects of the communication are written and there is a record of it. This will prevent one person from trying to tell that they never had the communication.
2. It saves time:
Written communication helps to save a lot of time for the person who wrote the communication. This is because if the person who is getting the communication is not able to understand oral communication, there may be a waste of time trying to explain what was said again. In a written communication, what ever needs to be said is put down on paper and the person getting the communication can read it again and again till he or she understands the communication.
3. A copy can be saved for the future:
Any written communication is not only useful for the immediate phase after the communication, but it can be stored as a record of the communication. This can even help for the future reference. This is one of the other advantages of written communication.
4. Can communicate to many people at different points of time:
Though communication devices have improved a lot, oral communication may not be really possible to convey the message to many people. Even if it has to be conveyed, the information can be only communicated at the same time by using video conferencing facility. In a written communication, the message can be read by all people who receive the communication at different points of time.
These are some of the important advantages of using written communication. The communication has to be either written or oral depending on the situation. There can be no hard and fast rule that either oral communication or written communication has to be used in a particular situation. The person who is communicating has to decide on the method of communication depending on who the communication has to reach and how the communication has to reach.
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